Processing offers can be one of the most time-consuming stages, but it’s the most important part of the applicant’s journey. Reviewing, ranking, sending offers, and ensuring consistency can slow down even the most organized admissions teams. But what if there was a way to speed up the process while maintaining accuracy and fairness?
Enter Offer Quotas from DreamApply, a feature designed to streamline the admissions offer stage, saving you time and effort without compromising on quality.
What is the offer quotas feature?
Offer quotas allow institutions to set specific limits on the offers issued, based on criteria like programs, intake terms, or applicant categories. But they do more than just help you manage capacity, they integrate seamlessly with DreamApply’s auto-selection tool in rankings, enabling you to send the same offer to multiple applicants that match the quota.
Manually reviewing, double-checking, and sending offers to each individual applicant is a thing of the past. With offer quotas and auto-selection, you can efficiently process large volumes of offers while adhering to your strategic goals.
How do offer quotas work?
Using the offer quotas settings, you will be asked to first limit the number of offers that you want to send for the specified applicants. For example, if you only want the top candidates from one country for one programme of choice to be offered admission, you would use the limit function to ensure that.
Using the conditions function, you will set all relevant conditions for the quota. These conditions can be related to citizenship, tracker added to the applicant, flags, categories, offer course department institution type mode or intake term.
DreamApply’s ranking feature identifies top candidates based on your criteria. The system automatically ensures that your quotas are respected, so you can send bulk offers without additional checks.
With a few clicks, send offers to dozens or hundreds of applicants simultaneously without checking twice. The system tracks your progress, ensuring you stay within quota limits while speeding up the process exponentially. In the end, you can pull a report on numbers of offers allocated based on different conditions, similar to the following:
Why are offer quotas needed?
There are many benefits to using offer quotas. Although the preparation time may seem consuming, it is the instances to follow, some even for years of various intake terms, that will require less time and effort:
- Efficiency Gains: By automating the selection process, admissions officers can process offers in minutes rather than hours.
- Reduced Errors: With quotas enforced automatically, there’s no risk of exceeding capacity or missing targets.
- Enhanced Applicant Experience: Faster processing means applicants receive decisions sooner, improving their overall experience.
- Flexibility: Quotas can be adjusted dynamically, giving you the ability to respond quickly to changing circumstances.
In the end, it is all about getting the offer into the applicants’ hands faster, so that the rate of positive responses and timeliness of any next step are ensured.
How do offer quotas look in a real-life example?
Imagine you’re managing admissions for a competitive engineering program with a capacity of 100 students, and the ability to enroll 40 local (in-country) students, 40 regional students, and 20 from all other countries. You’ve already ranked applicants using DreamApply’s tools. Now, with a few clicks, you can send offers to the top-ranked candidates, knowing that:
- The system will stop sending offers once the quota is met.
- Sub-quotas, such as those for international students, are automatically respected.
- Applicants in the ranking are seamlessly updated as decisions are made.
This streamlined process reduces bottlenecks and ensures your team stays focused on strategic priorities rather than repetitive tasks.
Offer Quotas are more than a tool. They’re a game-changer for admissions teams looking to improve efficiency and accuracy during the offer stage. By combining quotas with the auto-selection feature, DreamApply empowers you to manage complex scenarios with ease and speed.
Want to see how Offer Quotas can transform your admissions process? Book a demo and discover how to get more admissions done with less effort.
About DreamApply
Founded in 2011 in Estonia, DreamApply is an innovation-driven EdTech organization that improves access to education around the globe. DreamApply’s application management software helps more than 300 educational institutions across 40 countries improve admissions, marketing, financial and other internal processes.
DreamApply’s easy-to-use and customizable software increases student enrollment by 30% and reduces application processing time by 40%. With features designed with and for educational institutions, and integrations with commonly used systems, DreamApply empowers teams to get more done with less effort.
Discover DreamApply’s admissions software features for 2025 in action. Request a demo today and see how Rankings 2.0 and other updates simplify your admissions process.